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Staff cost control options
Coldharbour Systems provide the industry standard Staff Roster solution to the nursery market utilised by 70% of the top ten nursery groups in the UK. The Staff Roster system has been written for the nursery industry specifically and provides a preplanning and working roster solution set for the daily control of staff costs. Working on the basis of a planned rota and the recording of exceptions and changes, the rostering product mirrors the activity on both roster planning and daily operation within the nursery. The system utilises an intuitive visual wallchart layout with drag and drop functionality. The allocation product is able to pre cost rosters prior to working periods. Staffing ladders are dynamically linked to occupancy related budgets per room both in grade, hours and cost to provide highly accurate occupancy driven staff costs.
Staff Roster summary of features and benefits
Features
- Employees' details available to the nursery users, to be able to view or edit depending on access levels
- Hours can be entered by the nursery if required
- Cost/hours against budget reports available over specified date ranges
- Holiday hours/accrual report function available
- SMS and email capability for employee contact
- Visible roster per room, broken down by am/pm
- Facility to ensure that staff levels are per current authority requirements
- Ability to enter both planned and unexpected exceptions
- Planning assistant tool available
- Exception reporting available by both employee and type of exception
- Ability to produce weekly or monthly timesheets by employee
Benefits
- Accurate costing analysis of hours worked, at the touch of a button
- Rosters can be costed in advance and amended if required
- Employee reports available at nursery level
- Accurate holiday reporting at nursery level
- Simple method of hours entry
- Actual versus budget reports can be produced over a specified date range
- User friendly interface for transfer to payroll
- System can be used as a staff-planning tool
- Easy to identify staffing level requirements by occupancy
Global Employee Database, HR and personnel
The Global Employee Database holds central employee data, specific payroll and business rules. This also provides a group care provider centralised data for HR, training and qualifications. For many of our largest clients this product has removed the need for a dedicated HR and personnel product. However, if required, we provide interfaces to the market leading human resources products. Interfaces to the market leading payroll products and payroll bureaus from our staff management systems remove the need to key information into payroll systems. Our largest clients pay in excess of 29,000 staff from our staffing and payroll solutions.
A biometric interface to our staffing products is also available utilising freestanding fingerprint time and attendance devices or biometric readers which populate our staff cost control solutions with verified staff attendance information.
Download the Nursery Care brochure (PDF).
